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Leveraging digital data intake to streamline policy distribution

Leveraging digital data intake to streamline policy distribution | EasySend blog
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5 minutes

The market is changing, and so is the way business is done. Policy distribution is no exception. 

For insurance agencies, adapting to the changing environment is essential for staying competitive and profitable. In 2023, insurance agencies will face a variety of challenges as the industry shifts and adapts to an increasingly digital world.

In addition to keeping up with changing technology, insurance agencies must also contend with evolving customer demands, regulatory changes, and increasing competition. As we encounter tectonic shifts in the way insurers and policyholders interact, some of the recent developments that producers must adapt to include:

  • The recent increase in direct-to-consumer insurance models makes it way faster and easier for consumers to find and compare different insurance offerings. This has increased demand for digital platforms that allow people to compare, consider, and purchase insurance policies online. However, the digital distribution trend has also led to significant concerns regarding the lack of personal guidance and support previously provided by agents. 
  • To complicate matters further, the use of artificial intelligence and machine learning in the insurance industry is increasing, with some insurers using these technologies to better understand and predict customer needs and preferences, and to automate various aspects of the policy distribution process.
  • The rise of InsurTech companies has led to increased competition in the insurance industry, with traditional insurers facing pressure to modernize their distribution channels and adopt new technologies to remain competitive.
  • Moreover, many insurance policies are now sold as part of financial packages, bundled with other products such as investment or retirement products. This has made it easier for consumers to purchase multiple financial products from a single provider, but it has also raised concerns about the potential for conflicts of interest.

The challenges and opportunities for insurance producers

Balancing self-service with a human touch

Agents and brokers face increasing competition from direct-to-consumer insurance companies and InsurTech firms, which have disrupted the traditional agent/broker insurance distribution model.

The ability to buy insurance online makes it incredibly convenient and simple for people to get the insurance coverage they need. However, without personal interaction or guidance, consumers often don’t understand the terms and conditions of a policy. This results in people purchasing policies that don’t provide them with the coverage they need or, alternatively, paying extra for coverage they don’t need.

Despite the rise of self-service channels, the lack of personal interaction and guidance when purchasing insurance directly through the internet can make it more difficult for consumers to fully understand the terms and conditions of a policy and to ask questions or seek clarification.

Agents and brokers can help to bridge the gap between self-service and personalized guidance by taking advantage of digital solutions that allow them to assist policyholders and provide timely support when needed.

Taking advantage of AI and Automation

The growing use of artificial intelligence and machine learning in the insurance industry has the potential to automate various aspects of the policy sales process and reduce the need for human intermediaries.

However, advanced automation technologies such as AI, ML, and RPA all require accurate and updated policyholder data to function properly. Agents and brokers must ensure that the data they feed into these systems is accurate and up-to-date.

Moreover, agents and brokers should also strive to understand how these technologies work so that they can integrate them into their existing processes to improve customer experience and reduce costs.

Making the most of bundled policy offerings

Insurance bundles such as multi-product packages or family plans are becoming increasingly popular, as they enable consumers to purchase multiple insurance policies from a single provider. This not only simplifies the process of purchasing insurance but also creates opportunities for agents and brokers to offer more comprehensive coverage.

By bundling multiple products, agents and brokers can help customers ensure that all of their insurance needs are adequately covered. Additionally, bundling policies allow for economies of scale, enabling agents and brokers to offer competitive rates.

Bridging the gap within the siloed systems

Disconnected and siloed carrier and agent systems require a lot of back-and-forth and manual work to keep everyone aligned during the policy sales process. This can lead to delays and inaccuracies, resulting in a poor customer experience.

Agents and brokers should strive to integrate their systems with those of the carriers to provide customers with an efficient and seamless insurance buying experience. This can be done by leveraging APIs or other technologies that allow for real-time data exchange between different systems and by creating end-to-end policyholder journeys that streamline the entire policy sales process.

Manual data collection during policy distribution

There are several areas within the policy distribution where manual data collection derails the process, resulting in delays, inaccuracies, and poor customer experience.

When it comes to policy distribution, some of the challenges around data collection include the following:

  • Identifying the need for a policy and generating a quote
  • Managing existing policies and renewals
  • Endorsements and policy management
  • Making sure producers have access to information needed to create effective insurance plans
  • Quickly responding to requests for quotes and inquiries from customers
  • Ensuring that policy documents are accurate and up-to-date

The insurance industry is now faced with the challenge of using digital solutions to improve policy distribution while still providing personalized support. To meet this challenge, many insurance agencies are partnering with forward-thinking technology companies to develop innovative approaches for streamlining policy distribution through digital options.

Digital solutions can help insurance producers save time and money by simplifying policy distribution processes such as submissions, quote/bind/issue, endorsements, client management, policy issuance and renewal, commission calculation, and payment processing. These solutions allow producers to better manage policies and provide customers with a convenient, efficient, and personalized experience throughout the policy lifecycle.

  • Automated Underwriting: This technology simplifies and speeds up the underwriting process, allowing producers to quickly offer policies with minimal manual input.
  • Electronic Document Management: By utilizing electronic document management software, producers can securely store and manage policy documents in one centralized location. This allows them to easily access and review documents when needed.
  • Digital Distribution Channels: The use of digital solutions can help agents and brokers bridge the gap between self-service insurance buying options and more traditional face-to-face support.
  • eSignature: The use of eSignatures for policy distribution allows producers to securely and electronically sign policy documents, eliminating the need for manual processing. This can help reduce costs and save time. In conclusion, agents and brokers must continue to innovate in order to keep up with the rapid advancements in technology that are transforming the insurance industry.
  • Digital data intake: In order to ensure data accuracy and streamline policy distribution, agents should consider leveraging digital data intake solutions which allow customers to quickly submit their information online. This enables producers to access the customer’s data in near real-time and make more accurate decisions about the policy coverage.
  • Digital analytics: In addition to automation, insurance agencies are also utilizing advanced analytics tools to gain insights from customer data and make more informed decisions about product pricing and distribution strategies. By leveraging data-driven insights, agents and brokers can better understand customer preferences and develop more effective marketing strategies to attract and retain policyholders.

As the industry continues to adapt to digital disruption, it is important for agents and brokers to keep up with the latest trends and innovations in order to modernize their policy distribution workflows and processes.

Digital data collection is the foundation of modern insurance distribution, and it is essential for agents to have the right tools and resources in place to ensure that customer data is accurate, up-to-date, and clearly communicated to all stakeholders within and outside the organization.

By investing in digital data intake solutions  and leveraging data-driven insights, insurance producers can become more efficient and maximize their time spent on providing personalized support to policyholders.

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About EasySend

Evolve complex forms into easy digital experiences with EasySend, trusted by Fortune 500 financial organizations. Our powerful no-code platform revolutionizes complex forms, seamlessly converting data collection processes for loan applications, account openings, and chargebacks into effortless digital experiences.

About EasySend

Transform the entire policy lifecycle, from quote to renewal, with EasySend. Trusted by Fortune 500 insurance companies, our no-code platform revolutionizes data collection processes. Effortlessly capture customer information, generate quotes, facilitate policy applications, streamline claims management, and simplify policy renewals to deliver a seamless, user-friendly experience.

Gitit Greenberg
Gitit Greenberg

Gitit Greenberg is VP Marketing at EasySend. Gitit is a marketing leader with a demonstrated history of working in the internet industry. Skilled in B2B marketing, analytical skills, market research, management, teamwork, messaging, and startups, Gitit is responsible for EasySend's branding and messaging.