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Overcoming legacy system limitations: embracing digital transformation in insurance

Overcoming legacy system limitations: embracing digital transformation in insurance | EasySend blog
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5 minutes

In the insurance industry, legacy systems are often synonymous with slow processes, limited capabilities, and customer service that can't keep pace with modern expectations. But as digital transformation continues to redefine what's possible, insurance companies are increasingly recognizing the imperative to evolve. The journey from outdated systems to cutting-edge digital solutions is not without its challenges, but the rewards promise a competitive edge in a rapidly changing marketplace. Here's how insurers can overcome legacy system limitations and embrace digital transformation.

Understanding Legacy System Limitations

Legacy systems in insurance are often characterized by siloed data, inflexible architectures, and user-unfriendly interfaces. These systems can hinder responsiveness, limit data analytics capabilities, and create regulatory compliance challenges. Moreover, they often require manual processes that are not only time-consuming but are also prone to errors. As a result, insurance companies find themselves struggling to innovate and meet customer expectations in an increasingly digital world.

The Imperative for Digital Transformation

Digital transformation is not just about upgrading technology; it's a holistic change that encompasses people, processes, and corporate culture. Insurers need to adopt new technologies to meet changing customer expectations, streamline operations, and leverage data for better decision-making. Digital transformation enables insurers to offer personalized products, improve risk assessment with advanced analytics, and automate processes for better efficiency.

Complexity and Customer View

A report from MarkLogic highlights that 90% of insurance organizations lack a single unified view of their customers. This lack of a centralized customer view is due in part to complex legacy IT systems that silo big data, preventing insurers from gaining actionable customer insights. Over half (55%) of insurers surveyed believe the complexity of their systems is the primary barrier to achieving a single customer view (SCV), and more than a third (34%) say the inability to integrate data across the organization prevents them from achieving an SCV.

Digital Initiatives and Challenges

Despite the widespread launch of digital initiatives by nearly all European and North American insurers, challenges remain. These include legacy channel strategies that may see digitization as a threat, inflexible IT systems, non standardized interfaces, and product complexities that hinder digitization efforts2​.

Common errors exacerbating these challenges include a lack of business coordination from a customer perspective, an exclusive focus on front-end solutions without adjusting the underlying operating model, and low usage of digital services due to complexity and limited attractiveness.

Another study notes that 43% of customers would leave their current insurance provider if it became difficult to obtain support or service. Digital transformation can enhance product development and offer channels like digital-first experiences and 24/7 support, which are increasingly expected by consumers​

Strategies to Embrace Digital Transformation

Incremental Overhaul

Rather than attempting an all-at-once replacement, companies can tackle digital transformation incrementally. This strategy minimizes disruption and allows for continuous assessment and adjustment.

Leveraging Data

By breaking down data silos, insurers can gain a 360-degree view of their customers, leading to improved services and product offerings. Investing in data analytics tools is essential for extracting actionable insights from vast amounts of data.

Customer-Centric Approach

Modern digital solutions should prioritize user experience. This means creating intuitive interfaces and leveraging technologies like AI to personalize interactions.

Partnerships and Collaboration

Many insurance companies are partnering with fintech and insurtech startups to jumpstart their digital transformation. These partnerships can bring in fresh perspectives and cutting-edge solutions.

Regulatory Compliance

Digital transformation must also include a focus on meeting regulatory requirements, which can be facilitated by modern compliance tools that are more adaptable to changing laws and guidelines.

Overcoming Common Challenges

Resistance to Change

One of the biggest hurdles is the cultural resistance to change. Overcoming this begins with leadership that is committed to digital transformation and willing to invest in upskilling employees.

Integration Issues

Seamlessly integrating new digital solutions with legacy systems is often a technical challenge. Open APIs and microservices architecture can help in creating a more flexible environment.


As insurers adopt digital technologies, they must also enhance their cybersecurity measures. This includes not only technological solutions but also employee training and awareness programs.

The bottom line

Embracing digital transformation in insurance is not merely an IT upgrade; it's a business evolution. By overcoming the limitations of legacy systems, insurers can achieve greater efficiency, improved customer satisfaction, and ultimately, a more robust bottom line. Digital transformation is the pathway to a future-proof insurance industry, and with a strategic approach, the journey can be as rewarding as the destination.

For insurers ready to take this leap, EasySend offers a platform that can help bridge the gap between antiquated systems and the digital future. Our solutions are designed to streamline the transition, ensuring that your company can advance confidently into the digital age.

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About EasySend

Evolve complex forms into easy digital experiences with EasySend, trusted by Fortune 500 financial organizations. Our powerful no-code platform revolutionizes complex forms, seamlessly converting data collection processes for loan applications, account openings, and chargebacks into effortless digital experiences.

About EasySend

Transform the entire policy lifecycle, from quote to renewal, with EasySend. Trusted by Fortune 500 insurance companies, our no-code platform revolutionizes data collection processes. Effortlessly capture customer information, generate quotes, facilitate policy applications, streamline claims management, and simplify policy renewals to deliver a seamless, user-friendly experience.

Gitit Greenberg
Gitit Greenberg

Gitit Greenberg is VP Marketing at EasySend. Gitit is a marketing leader with a demonstrated history of working in the internet industry. Skilled in B2B marketing, analytical skills, market research, management, teamwork, messaging, and startups, Gitit is responsible for EasySend's branding and messaging.